Department Chair Policy - Appointment, Roles, Evaluation, and Compensation
Department chairs are faculty members who are appointed by the Chief Academic Officer, based upon a recommendation from the dean. Their appointment is reviewed annually based upon performance as evaluated by the dean, with feedback from faculty in the department.
Department chair appointment, roles and responsibilities, evaluation, and compensation
Policy Number: | 2.2.08 |
Effective Date: | 02/01/2021 |
Date Reviewed: | 01/13/2021 |
Last Review Date: | Oct 1 2009 12:00AM; 04/15/2021 |
Responsible Official: | Chief Academic Officer |
Responsible Office: | Office of the Provost |
Contact Information: |
Academic Affairs 115 Tillman Hall Rock Hill, SC 29733 803/323-2220 academicaffairs@winthrop.edu |
1.0 Specific meanings of bold terms seen throughout this policy can be found within the University's policy definition glossary by following the link below.
Department chairs are faculty members who are appointed by the Chief Academic Officer, based upon a recommendation from the dean. Their appointment is reviewed annually based upon performance as evaluated by the dean, with feedback from faculty in the department.
Roles and Responsibilities: The primary role of the department chair is to foster a quality educational program for students by creating a climate in which the faculty member can teach, engage in scholarly and creative activities, and perform effectively. Like all faculty members, Department chairs are expected to maintain professional and current competence in their academic disciplines through on-going development and by pursuing continued learning, scholarship, consulting, and public service. Expectations that are specific to different disciplines are articulated in college faculty manuals, the links for which are provided in the Guides section of this policy. In general, chairs are expected to:
Chair Appointment Procedures:
Chair evaluation: Department chairs at Winthrop University participate in a variety of performance evaluation activities that are formative and summative in scope. The criteria and procedures for these evaluations are in Academic Affairs documents and in college faculty manuals, the links for which are provided in the Guides section of this policy.
Department chairs must submit annual reports using Faculty180 as the basis for annual performance evaluation by the dean. The timeframe and deadlines for chairs to submit their annual reports are established by each college. The annual report documents the chair’s activities and achievements in the four categories of faculty role for which they are accountable as faculty—Student Intellectual Development, Scholarly Activity, Professional Stewardship, and Academic Responsibility—as well as in their performance meeting the responsibilities articulated in their unit and college-level job descriptions as chairs. Deans review chair annual reports and provide a written evaluative response that addresses each of the four categories as well as performance in meeting chair responsibilities.
Deans’ offices also request survey feedback on department chair performance from faculty. This feedback shall be requested annually from faculty. The dean conferences with each chair to discuss the previous year’s performance, faculty feedback, and the chair’s goals for the next year and provides written evaluative feedback to the chair in Faculty 180.
Chair reappointment, compensation, and teaching load: Chair appointments are renewable annually upon satisfactory evaluation of performance for up to five years. At every five-year interval, assuming the chair wants to continue in the role, a more thorough review and evaluation by the dean will occur, with faculty input. Upon recommendation by the dean, and approval by the chief academic officer, the chair will continue renewable annual appointments for an additional five years.
Chairs are appointed August 1 through June 15 (10.5 months). They will receive a temporary salary adjustment for their additional responsibilities. Between May 16 and June 15, Chairs prepare and submit department annual reports, complete faculty evaluations, and participate in summer orientation and advising activities. Chair responsibilities for summer orientation and advising sometimes extend between June 16 and August 1 but should occur infrequently and be monitored closely by the dean to ensure chairs have the opportunity for renewal and other scholarly and creative activities between terms.
Department chairs typically teach six credit or contact hours a semester (fall and spring), with six credits/contact hours of reassigned time a semester. The complexity of the department will guide the dean’s decision as to whether the teaching load should be more or less than six credits or contact hours a semester. Factors considered in determining reassigned time for department chairs include a combination of the following: number of faculty and staff; multiple degree programs; high enrollment degree programs; accreditation demands; number of centers, institutes, or other academic ventures such as major grants; exceptional recruitment responsibilities; responsibility for equipment and/or physical plant, and budget complexity.
If the department has few programs and there are no other extenuating circumstances, the chair will assume other responsibilities such as academic program director, director of a minor, or assessment coordinator. Teaching loads and associated reassigned time will be adjusted for department chairs as circumstances change (e.g., changes in number of faculty and staff, when grants expire). For additional details, see the Faculty Reassigned Time Policy.
University wide: https://www.winthrop.edu/academic-affairs/policies-and-procedures.aspx
College of Arts and Sciences:
https://www.winthrop.edu/cas/faculty.aspx
College of Business Administration:
https://www.winthrop.edu/cba/personnel-policies-and-procedures.aspx
Richard W. Riley College of Education:
https://www.winthrop.edu/coe/faculty-manuals.aspx
College of Visual and Performing Arts:
https://www.winthrop.edu/cvpa/faculty-resources-tenure-and-promotion.aspx
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