Policy Title

Personal Leave Without Pay

Statement

To provide a policy and procedure by which employees may request leave without pay for reasons not otherwise provided for in other Winthrop University policies.

Scope

The provisions set forth below apply to all employees assigned to established classified and unclassified positions.

Policy Number:	4.128
Effective Date:	12/01/2016
Date Reviewed:	12/01/2016
Last Review Date:	Oct 1 2016 12:00AM
Responsible Official:	Human Resources, Employee Diversity and Wellness
Responsible Office:
Contact Information:	Human Resources 303 Tillman Hall Rock Hill, SC 29733, USA 803/323-2273 803/323-4861 (fax) HRhelp@winthrop.edu

Definitions

1.0 Specific meanings of bold terms seen throughout this policy can be found within the University's policy definition glossary by following the link below.

1.1 http://www.winthrop.edu/policy-definitions-glossary

WINTHROP UNIVERSITY

PERSONAL LEAVE WITHOUT PAY POLICY

THIS DOCUMENT IS NOT A CONTRACT BETWEEN EMPLOYEES AND WINTHROP UNIVERSITY, EITHER EXPRESSED OR IMPLIED. THIS DOCUMENT DOES NOT CREATE ANY CONTRACTUAL RIGHTS OR ENTITLEMENTS. WINTHROP UNIVERSITY RESERVES THE RIGHT TO REVISE THE CONTENT OF THIS DOCUMENT, IN WHOLE OR IN PART. NO PROMISES OR ASSURANCES, WHETHER WRITTEN OR ORAL, WHICH ARE CONTRARY TO OR INCONSISTENT WITH THE TERMS OF THIS PARAGRAPH CREATE ANY CONTRACT OF EMPLOYMENT.

A. Purpose

To provide a policy and procedure by which employees may request leave without pay for reasons not otherwise provided for in other Winthrop University policies.

B. Applicability

The provisions set forth below apply to all employees assigned to established classified and unclassified positions.

C. Statements of Policy

All leave without pay granted under this policy must be approved by the President or his designee. Such leave may be approved only when the employee’s accrued annual leave earnings are insufficient to cover the period the employee must be away from work and only with appropriate justification. Employees who earn annual leave are encouraged to maintain a reserve equal to a few days of leave earnings to provide for these occasions.

For leaves of absence due to illness or disability of the employee or to care for an immediate family member due to illness or disability, see Winthrop University Sick Leave Policy and/or Family Medical Leave Act Policy.

D. Procedure

An employee requesting leave without pay shall submit to the supervisor a written request to take remaining annual leave and leave without pay. The request shall include the purpose of the leave; the beginning and ending dates of the remaining annual leave; the beginning and ending dates of the requested leave without pay; and any other information the employee would like the supervisor and others within the line of authority to consider in reaching a determination. If the immediate supervisor recommends that the employee’s request be approved, the supervisor will forward the employee’s written request to the President or his designee through the appropriate line of authority. The supervisor should notify the Office of Human Resources upon approval of the request.
In the event of an emergency, the employee must notify the supervisor of the circumstances early in the work day. Non-exempt employees must report the leave taken with or without pay on their electronic timesheet submitted to the supervisor for approval. Exempt employees should have their supervisor contact the Office of Human Resources in order to be placed on leave without pay.

E. Unauthorized Leave

Any employee who is absent without authorized leave may be subject to disciplinary action up to and including termination.

This section was intentionally left blank.

Contact Information

Policy Title

Statement

Scope

Definitions